August on ShareTheBoard

Many weeks ago, we started working on a major change. Everyone was working at full speed to ensure this update would welcome the new school year. And here it is!

New Board Memory

We were proud when we developed Board Memory – the system that helps you with note-taking, selecting the most important moments from your whiteboard session. It was great, but we have decided to bring it to the next level!

This new feature includes:

1. new Automatic AI summarization and transcription functionality, which now analyzes your whole session!*

• advanced keyframes selecting algorithm,
• adding autotranscription results to those keyframes,
• creating a title, description (brief), and keywords (tags) for your session.

*How to use it? You need to enable the “Automatic Board Memory AI” option (App Settings), have enough AI tokens (1 AI token is needed for automatic AI transcription of 5 keyframes), and run a real whiteboard session containing meaningful content. Then, just finish your presentation, and the autotranscription will begin automatically.

2. New Design!

• The Board Memory section on the Dashboard includes a brief icon and processing status.
• The brief icon displays a session description that can be easily copied.
• Board Memory no longer opens in a new browser tab. From now on, it’s a popup on the Dashboard.
• The cover (‘title slide’) is the first frame, which contains details and a list of participants.

Session details:

– session title – assigned during automatic analysis/assigned in the custom link/default,
– brief – assigned during automatic analysis; in case of disabled analysis, error or insufficient tokens, the field remains blank,
– tags – keywords assigned during automatic analysis; in case of disabled analysis, the field remains blank,
– session start date and time,
– link to the Board Memory – a click copies the link,
– password – it can be assigned/changed,
– presenter notes – blank by default unless the presenter adds something.

Attendees:

– non-removable presenter,
– session observers with email addresses (if provided),
– presenter can manually modify the attendees list after the session ends,
– emails are sent automatically (if the account has this option enabled) and can also be sent manually.

• During an active session, the cover (‘title slide’) is displayed, but the fields are not editable until the session ends.
• Keyframes are the default view of collected frames – the yellow toggle switches to the all-frames view.
• The presenter can manually start the analysis of each frame as long as they have AI tokens (such analysis charges 1 token per analysis).
• The presenter can modify each frame – delete, mark/unmark as a keyframe, delete/edit/export the analysis result, download, or add a note.
• Analysis performed during a session (AI icon) does not have a ‘Save’ option. From now on, it is automatically saved with a frame in Board Memory.
• Observers have a similar Board Memory view but cannot modify it.

• Firefox: After starting a session using a camera that’s occupied elsewhere, a popup displays saying “Looks like the camera is busy”. There’s no dropdown with cameras to choose from because Firefox blocks access to this list.
  If I successfully start a session but switch to an occupied camera mid-session, a popup appears with a list of cameras to choose from.
• If the selected camera is unavailable for some reason (but not occupied by another application), a popup displays with a list of cameras to choose from.
• The Board Memory from an expired account displays the message “Board Memory is unavailable – presenter account has expired”.
• The ‘Name’ fields in the Shared Devices tab, Organization Details, and Licenses (Organization tab) require characters; they cannot contain only spaces or be blank.

We’re not slowing down and preparing something awesome for the start of the academic year.

Stay tuned and… Happy whiteboarding!